Thursday, March 15, 2012

Building Assertive and Confident Statements

I came across a useful structure for building assertive and confident statements given to me at a professional development session. There were four key templates for delivering these statements. When communicating, following this structure should help you clearly package ideas and make them more powerful.

1. Make a point, support it with a reason, back it up with an example, reiterate the point.

  • Point
  • Reason
  • Example (make it specific)
  • Point
2. Make a point, support it with three reasons, reiterate the point.

  • Point
  • Reason
  • Reason
  • Reason
  • Point
3. Make a point, acknowledge the counter view to this point, provide a reason supporting your point, reiterate your point.

  • Point
  • Counter (acknowledge counter view)
  • Reason
  • Point
4. Make a point, note a past example, present actions and then future goal/direction, reiterate your point.

  • Point
  • Past
  • Present
  • Future
The final point does not need to be big or forced. It is simply a way to notify your audience that you have finished your statement by rounding it off, keeping your communication clear and focused.

Wednesday, March 14, 2012

Quotes to ponder

Every week or so I come across an interesting quote which causes me to reflect on my own profession and wonder how things could be done, structured or viewed differently to change results.

I'll start uploading these quotes as I come across them. Today I will be uploading quotes from a Donnington Report. The report itself is a few years old now (2008) but I find its content still particularly relevant. I came across it attending one of Donnington's professional development seminars.

I feel these quotes really speak for themselves and I particularly like the last one:

A lot of seemingly very important talk about culture, but the one question I always ask is: how aligned is the culture that we're talking about to the stuff that makes the business actually perform? Or is it really just an interesting theoretical chat about what happens to motivate people or how things are done in an organisation at a particular point in time? Unless the talk about culture is linked to what makes the business perform, then the only people who will be talking about it are people in HR who are probably surveying it.

I think in the professionalising of HR, the professional training has become incredibly narrow and, without being too derogatory, is a bit "pop psychology". In my opinion, really good HR people should know how to write a decent business case, not make it up or hope they can find someone who could help them do it. HR professionals need to demonstrate a greater awareness that the world is a complex place and that the issues they deal with are amongst the most complex. This means that they shouldn't rush to find solutions that they can package up nearly, tie bows around - which is why I think HR people love policies.

For all the rhetoric about people being the most important asset in our businesses, we haven't done the work that makes sense of that; we are just stating a truism. You know, like saying the world is round, so what! People are important, so what!

What we have ended up doing in our businesses is professionalise HR so people go zip up the ladder in HR and never touch anything else. It's the same with risk functions where you have people who only know how to do the technical analysis, they actually don't get how it interacts with the business. And yet we are looking for leadership and capacity to drive across functions of our organisations.   

I don't think many of us in the HR function are anywhere near enough engaged in the business of business. Rather than finding the courage to solve complex business problems we have instead tended to drape ourselves in moral authority and hope people notice us as we swan through organisations.

We need the courage as a profession to stop doing the stuff that doesn't make any difference. We need to do the things we know are right in our organisations and something that will make a fundamental difference. HR needs to measure the right things so they can have the debate differently. They then need to find the people they can align within the business to take it forward.

Thursday, March 1, 2012

Restructuring Tips

I attended an FCB Seminar yesterday, check out their website below.

http://www.fcbgroup.com.au/

These breakfast seminars have been of a continuous high quality and I would highly recommend you attend one in the future if you get the chance. If only for the opportunity to engage in the roundtable discussions with professionals from varying industries on ideas/plans you might have for your own business units – you may find someone who had been in your situation only a few months ago. Often presented by lawyers, you will also find they back up nearly every piece of advice with an actual case study.

The session was on "Optimising Business Efficiencies During an Economic Downturn" and the roundtable I attended was "Change Management and optimising workplace culture in difficult economic times". However there were other roundtables on Industrial Disputes and OHS.
Two notable points I took from the session were:

1. During a restructure be careful with your terminology. When communicating with employees you should refer to the structure as a “proposed” one. This is to ensure you allow employees the chance to comment and communicate on the restructure. If the restructure was to result in the redundancy of a position, the potentially to be retrenched employee should have the opportunity to present a business case to challenge the change. If you communicate restructures as stated fact from the get go you could be at risk of appearing to not have a genuine consolation with staff.

2. Something I had not thought of before – incentivising handovers. Sometimes handovers, particularly if the result of a restructure and or redundancies can increase the risk of poor information transfer if the leaving employee is disgruntled. Incentivising handovers linked to KPI’s could alleviate this by giving the employee a clear benefit to conducting a proper handover. A secondary effect of this is it formalises the handover process, something that particularly important to help avoid knowledge loss. A handover process does not need to be incentivized to make it formalised obviously, it is just a bi-product.